The eFile Management System is a comprehensive digital platform designed to automate and manage office processes, official communications, and record-keeping in a secure and transparent manner. It replaces traditional paper-based file and dak movement with a modern, electronic workflow — ensuring faster decisions, better tracking, and improved accountability.

This system provides features for file management, dak management, internal messaging, reporting, and user administration, all integrated under one digital framework.

🎯 Objectives:

To establish a paperless office environment.

To ensure transparency, efficiency, and accountability in file and document movement.

To enable real-time tracking of files, daks, and messages.

To provide an accessible platform for employees to manage their official work digitally.

To standardize workflows and reduce manual dependency in government and corporate offices.

🧭 Core Modules:-

1. User Management:

All users are created and managed by the Admin.

Each user is assigned specific roles and access rights (Admin, HOD, User).

User details include Name, Username, Mobile, Email, Address, Designation, and Region.

2. Authentication:

Secure Login using Username, Password, and Captcha.

Password Reset managed by Admin.
Users can Change Password anytime from their dashboard.

3. Dashboard:

Personalized dashboard showing:
Incoming Files (awaiting acceptance)
Incoming Daks (pending acknowledgment)
Incoming Messages (not yet read)
Gives a snapshot of user activity and pending actions.

4. e-File Management:

Create and maintain electronic files using the File Master.
Attach various document types — PDF, Word, Excel, Audio, Video, or Images.
Write and store official noting in both Hindi and English.
Forward files to other users or departments.
Track file status — Pending, Forwarded, or With User.
Generate document statistics and perform file handover operations.

5. Dak Management:

Maintain digital records of all incoming and outgoing daks (letters/documents).
Modules include:
Dak Register (add and share incoming dak)
Dispatch Register (add and send outgoing dak)
Incoming Dak and Outgoing Dak views for tracking communication.
Ensures that every piece of correspondence is properly logged and traceable.

6. Messaging System:

Internal communication tool for employees.
Allows document sharing and message exchange.
Features include:
Compose, Inbox, Sent, Trash
Group Creation for sending to multiple users simultaneously.

7. Reports:

Comprehensive reporting module to monitor movement and transactions.
Includes:
Incoming/Outgoing Dak Register
Incoming/Outgoing File Register
Dak Receipt & Dispatch Registers
Count of Hindi/English Receipts and Dispatches.
Enables performance monitoring and record auditing.

8. News & Announcements:

Admin can publish important notices and updates.
Displayed dynamically on the home page marquee section.

👥 User Roles:

🌟 Benefits of e-Office:

eFile Management System