The Bill Tracking System is a comprehensive digital solution designed to streamline vendor invoice submission, tracking, and payment processing. It enables transparency, accountability, and efficiency between vendors, employees, and payment divisions across corporate and regional offices.

Core Features

1. Vendor Registration

Vendors can register and manage their profiles through a secure online form.
Required Fields Include:
Service Type*
Email ID* (Unique)
Mobile Number* (Unique)
Aadhar Number
GST Number*, PAN Number*, TAN Number*
MSME* (Yes/No), TReDS* (Yes/No)
Owned By* (SC/ST/OBC/Not Applicable)
Women Entrepreneur* (Yes/No)
Registered Address*, State*, City*, Pin Code
Username* (Unique), Password*, Confirm Password*
Name of the Company*, Name of Vendor’s Representative*
Captcha*
Upon successful registration, login credentials are sent to the registered email ID. Using these credentials, the vendor can log in and access their dashboard.

2. Employee Registration

Username*(Unique),First Name*, Last name*, Employee Code*(Unique), Email Id*(Unique), Mobile Number(Unique), Designation*, Regional Office*, Division*, Captcha*

3. Forget Password Vendor

Enter Username*, Mobile Number*, Captcha*
Validate & Sent Password to his registered email Id.

4.Forget Password Employee

Enter Username*, Mobile Number*, Employee Code*, Captcha*
Validate & Sent Password to his registered email Id.

5.Vendor

(I):- Dashboard

i. INVOICE: Total Invoices, Paid Invoices, Pending Invoices, Returns to Vendor
ii. AMOUNT: Total Amount of Submitted Invoices in Rs., Total Amount of paid Invoices, Total Amount of Pending Invoices, Total Hold Invoices.
iii. Monthly Invoice Submission Status Bar Chart
iv. Total Invoice Submit Status Pie Chart(Process & Paid)

(II):-Upload Invoice

I. Procurement Type*, Service Category*, Service Sub Category*, Whether Through GEM*, Service Remark* (Only500 words allowed), Invoice No*, Financial Year*, Invoice Date*, Name of Vendor*, Contract No*, Bill Type*, Total Amount* (Rs.) Including All Taxes(Rounded Value), Invoice for which location? (Corporate/Regional Office)*, Division Name*.
II. Invoice Attachment*(Single or Multiple).
III. Remarks* (Only500 words allowed)
IV. Submit to Upload
V. Invoice send to his related division of CO/RO’s concern person for process.

Invoice Status

i. All Invoices tracking listed with its invoice attachment copy and current processed status.

User Profile

Vendor can update his details except username.

Logout

Vendor can logged out from his account.

6. Payment Division

Dashboard

I. Regional Office Wise Invoices Received, Paid and Pending Status Chart.
II. Vendor Profile Summary as GeM, MSME, TReDS, Owned By, Women Entrepreneurs in pie chart.
III. Total incoming invoice notification.
IV. Invoice Pending b/w (181 to 365 days.)
V. Invoices Pending b/w (91 to 180 days)
VI. Invoices Pending b/w ( 61 to 90 days)
VII. Invoices Pending b/w (31 to 60 days)
VIII. Invoices Pending Below 30 days
IX. Pending Invoices Beyond 30 days ( MSME Vendor)
X. Total No. of Vendors & his invoices bar Chart as GeM, MSME, TReDS, Owned By, Women Entrepreneurs.

7. Invoice Management

View Forwarded Invoices
Track invoices by Invoice ID, Invoice No., or Vendor
View Paid Invoice List
Update Invoice Status (e.g., Under Process, Paid, Returned, On Hold)

8. Reports

The system provides detailed reporting capabilities for transparency and monitoring.
Available Reports Include: Exception Report, Invoice Status Report, Invoice Pending Report, MSME Vendor Details Report, etc.